Data Privacy Notice for Applicants
General Data Protection Regulations (GDPR)
Data Privacy Notice - How we use recruitment information
The categories of information that we collect, process, hold and share for recruitment purposes are:
- personal information (such as name, DOB, contact details)
- special categories of data including characteristics information such as gender, age, ethnic group, criminal record information if relevant
- previous employment information (such as post, roles and salary information and referees)
- relevant qualifications (and, where relevant, subjects taught)
- documents submitted as proof of identity on interview day
Why we collect and use this information:
We use candidate data to:
- shortlist applicants
- to verify candidate identity under safeguarding regulations
- to monitor equality of opportunity in recruitment
- inform the development of recruitment and retention policies
The lawful basis on which we process this information:
- By law we have to process your data to make sure we meet the requirements of The Education Act 1996
- We need to process your data to ensure that we comply with Keeping Children Safe in Education Guidance
We use your data:
- to meet the requirements of the law regarding data sharing and safeguarding
Collecting this information:
Whilst the majority of information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with data protection legislation, we will inform you whether you are required to provide certain information to us or if you have a choice in this.
Storing this information:
Successful applicants: we hold school workforce data until your employment ends +6 years as detailed in our Retention Guidelines, a copy of which is available on our school website.
Unsuccessful applicants: we retain application data for 6 months after the completion of the process after which it is disposed of securely, either by in-house shredding or by using an accredited confidential waste disposal company, depending on volume.
All personal data held about applicants and employees is kept securely with access restricted to relevant personnel only.
Who we share this information with
We share information with those you have identified as referees in your application. Other than that, we do not share information about applicants prior to appointment to a role at Bordesley Green Girls’ School & Sixth Form. If an applicant is successful and commences employment with us they become subject to the Bordesley Green Girls’ School & Sixth Form Data Privacy Notice.
Requesting access to your personal data & any concerns
Under data protection legislation, you have the right to request access to information about you that we hold. To make a request for your personal information, contact Mr Matthew Clements-Wheeler, Director of Support Services.
You also have the right to:
- object to processing of personal data that is likely to cause, or is causing, damage or distress
- prevent processing for the purpose of direct marketing
- object to decisions being taken by automated means
- in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
- claim compensation for damages caused by a breach of the Data Protection regulations
If you have a concern about the way we are collecting or using your personal data, we ask that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/
If you would like to discuss anything in this privacy notice, please contact Mr Matthew Clements-Wheeler, Director of Support Services.